The Difference Between Visibility and Sharing in Google Drive
|Google Drive Sharing Controls|
This is pretty much what it sounds like. It is accessible to anyone on the web and it is indexed for search by search engines like Google and Yahoo.
This is still on the web, but is NOT indexed for search. You can think of this as an unlisted phone number--anyone can call it, but only if they already know it, because they just can't look it up.
Anyone with the link is a good setting if you want to give easy access to information to a bunch of people (like parents, or students) and want to allow them to share with others they know might be interest that you don't know. You'd use this instead of "Public" if you still wanted to keep it out of search engines for whatever reason.
In-District VisibilityThe Choices in the middle (green box in the second picture) are very similar to the red choices, but confined to within the GAFE domain, or in our case, confined to within the school district.
Fairfield-Suisun School District:
This is conceptually similar "Public on the web", but requires an FSUSD login to be able to access it. Additionally, it is not indexed for search by big search engines, but it will be indexed by Google Drive search and may be opened by anyone in the district (or the organization that runs the GAFE domain you are in).
People at Fairfield-Suisun School District with the link:
Again, this similar to "Anyone with the link". but also requires an FSUSD login. Docs set to this option are accessible to anyone inside the district who has the URL of the file.
Why would I use these?
These settings allow us to easily and quickly share within our organization on a large scale, but also allow those with whom we work to share to others that we may not know first hand, but who can benefit from access to the document or folder. The "People at FSUSD with the link" especially makes it easy to copy and paste the file’s link into chat, email and calendar invites for quick access and feedback.